Documentation
Complete documentation of internal and external use of AI technology forms the foundation of AI conformity.
How does this contribute to AI conformity?
The first step towards AI Conformity is mapping all applications of AI within your company. Some cases will be obvious, but you will be surprised how many systems, even if they look dead simple, have an AI component. Under the EU AI Act, providers and users of these systems may be obligated to create internal documentation or register their systems in a governed database. In all cases, it’s a smart move to inventorise what goes on inside your organisation.
High-quality user instructions are vital for customer satisfaction and can significantly reduce contact rates and thus costs. The EU AI Act gives us another argument to invest by requiring solution providers to provide clear user information.
How does it work?
Since you are the expert on your products and services, no one can do a better job than explaining what you’re doing. However, with our guidance, this does not have to be a burden. Together, we can research the applications that are part of your business, classify their risk category, and describe and prioritise them.
The EU AI Act prescribes that high-risk AI systems are thoroughly documented. In some cases, registration in EU databases might be required. Besides that, there are guidelines on public information that we can help implement.
Because you are required to review the AI systems in your organisation periodically, this documentation will quickly become a living document at the centre of your compliance operations.
We can help you create the proper foundation with workshops, templates and validations. That way, you can take the first important steps towards AI conformity while safeguarding the continuation of your day-to-day operations.
Our team of AI, legal and business experts know how compliance and operations intervene. We are ready to support you in creating the relevant and required pieces of documentation, that are easily maintained and will prove to be valuable tools both inside and outside your organisation. Without exposing competitor sensitive information, of course.